GENERAL INFORMATION ABOUT SNO-JETS TRIPS
Sno-Jets trips are run by volunteers. The VP of Trips coordinates the planning and execution of all trips with volunteer Trip Captains and trip budgets and rules are approved by the Sno-Jets Executive board. Trips are a major benefit with your Sno-Jets membership. Sno-Jets trips are offered to Sno-Jets members only on a first-come, first served basis. If trips do not fill up, we may open the trip to non-members or guests to prevent losses to the club. If/when this happens, we charge non-members or guests an extra fee – usually the current full-year club membership fee and allow the new trip participant to become a member of the club.
We also partner with other organizations such as Travel Organizers or may coordinate with other Ski Clubs for room blocks on larger trips. These trips may have different rules/policies and trip signups and payments will be made on the partner’s website. Generally, a Sno-Jets club member serves as the “Trip Captain” for these trips, relaying information, rooming Sno-Jets members and organizing potential meet and greet events.
What’s included in the trip packages?
- Trips may have the option of choosing how many days a member can choose for lodging and the type of room desired. NOTE: Since trips are on a first-come, first-served basis, if someone elects a 3-bedroom condo for 2-nights, but no more rooms are available in that type of unit for 2 nights at the time of signup, the member may be asked to either change units or upgrade to 3-nights (if available).
- Trips may have social events such as a Happy Hour or Dinner Party - these may be included in the overall price or may be optional add-ons selectable during signup or afterwards.
- Trips normally do NOT include lift tickets. If available, these might be optional add-ons available through the club (or ski area) but generally not for IKON or Epic Pass locations. The individual is responsible for obtaining their own lift tickets, if desired.
- Some trips may include parking fees. Or, a lodging facility may allow 1 or 2 car passes per unit, this may not be enough for the number of people staying in a particular unit. We encourage carpooling to avoid this conflict and encourage folks to rotate this privilege amongst those staying in the unit.
- Free Wi-Fi is a major criteria when we book lodging so folks don’t have to worry about this additional fee..
- Trips may have breakfast included if they are complimentary with the hotel stays. Since we normally stay in condos, people bring their own breakfasts and cook in the condo.
- Trips normally do NOT include transportation unless it is a bus trip or clearly specified in the signup details. Individuals are responsible for getting themselves to the lodging facility themselves & carpooling is recommended.
- Trips generally include free shuttles from the lodging facility to the ski resorts – this is a major criteria for our choice in lodging locations.
What types of rooms are available on trips?
The types of rooms available for trips are dependent on the hotel/resort. We get the best rates when we share 2 or 3 bedroom condo units. The more people we have in a unit, the cheaper the cost to everyone. Typically we'll put 2 people to a room (double-occupancy) unless a person has paid extra (double) for their own room. Sometimes, there may be more than 2 single beds in a room and well assigned 1 person to each bed. We never assign anyone to a sleeper sofa as that is reserved in case of snoring problems and the bed is generally in the main living area. We strive to find places that have options for single beds since we don't like to place 2 people in a bed unless they are a couple and specifically asked to be roomed together. We generally have to reserve room blocks months in advance of a trip. Our estimates on how many people will sign up for a trip are kept low to ensure we fill up rooms we had to put a deposit on but we add units (if available) once all reserved units are full once we know we can fill additional units.
How are rooming/bedding assignments handled for over-night trips?
The club used to have a free-for-all type of policy when it came to rooming where by the first person to enter a unit, got first choice of rooms and beds. This became an issue (obviously) so now the Trip Captain assigns rooms based on the following guidelines:
- Women only room with other women
- Men only room with other men
- Each person gets their own bed (unless couples wish to share a bed and consent to room together)
- Sofa beds are not assigned but are available if needed due to snoring issues
- eBoard members receive priority room/bed assignments if available
- NOTE: A unit with multiple rooms may have both males and females assigned.
Rooming lists are sent out to all trip registrants ~2 weeks prior to the trip start date. If any changes are needed, the registrant should contact the Trip Captain as soon as possible.
NOTE: Lodging facilities do not always guarantee bedding situations to the club in advance and we've run into occasions where our best laid plans were impacted when we didn't get the beds we thought we'd get. We simply work around the situation the best we can. If there are any issues related to rooming/bedding upon arrival to a trip, the member should immediately contact the Trip Captain (before approaching the lodging facility) to try and remedy the situation.
Can I bring a guest or invite someone to stay in my room?
No - guests are not permitted. Under no circumstances may a participant invite someone to stay in a unit. If someone signs up for a trip with their Own Room, it is expected that they are staying in their own room by themselves. If someone signs up and pays for their Own Room but then finds a roommate to share the room with, they must contact the Trip Captain, ensure the roommate signs up for club membership & provides all needed information for the trip + pays any additional fees required to attend the trip. This ensures they acknowledge our Trip Policies and be accountable based on club rules. Members found violating these rules may have their membership suspended depending on eBoard decision.
Can I bring a pet on the trip?
No, pets are strictly prohibited on all trips even if the hotel/resort is pet-friendly.
How do I sign up for a trip?
- Trips will open for signup on a designated date/time.
- Signups are done on-line on a first-come/first-served basis.
- Signup are done individually, not as a couple or member + guest.
· * You must be a Sno-Jets member to participate in our ski trips
After an initial signup period, trips may be opened to non-members or guests at an additional fee. We usually charge the non-member/guest the cost of a full year membership with membership included and require those individuals to abide by all of our membership requirements.
Quick Links are provided in emails to club members and posted on our club home page – www.snojets.org.
- Each person must acknowledge reading the Club's latest Trip Policy document which can be found on each Trip Event signup page and under Documents – Club Policies. The policy contains information on the Trip Signup Process, waiting lists, Cancellation & Refund policies
Sno-Jets_Trip_Policy-12Aug2025
- Member simply answers the questions asked on the website, choses the trip dates/room types desired and any optional items, plus provides additional information needed by the Trip Captain.
- Payments are made by credit card online at the time of signup or cash/check can be provided to the Trip Captain, VP of Trips or Treasurer at any meeting. Note: Sign up is NOT complete until website signup AND payment is received.
What if I have to cancel my trip reservation?
Trip cancellation policies are covered in the latest Trip Policy document located on the Documents Tab under Club Policies.
- If a member cancels 7 or more days prior to start of trip, the member must send an email to the Trip Captain/VP of Trips
- If someone is able to assume the vacant spot (based on room choice & sex of person in a shared room) or the own room hotel option can be refunded, the member will get a full refund less a $25 non-refundable fee
NOTE – If no waiting list exists, member is responsible for finding a replacement
- Member cancellations inside 7 days of trip start are NOT allowed.